Break Free of the Bonds of Microsoft

Server Room

How Small Businesses Can Cut Their IT Costs and Increase Their Productivity

I have found that many business owners are frustrated with how much they are spending on their IT infrastructure. In many cases, they are just unaware of how else they can cut their costs and they ask their computer sales representative who ends up wanting to sell them on the next piece of Hardware, licenses and services agreements. Let’s face it, calling a major computer company for advice on how to save money is really asking them what else you can buy from them, right?

It seems that Microsoft has many companies bound into slavery and they would like to keep it a secret that there are alternatives to their annual licensing fees.

Is licensing and hardware the only costs associated with your IT expenditures? No. The Administrators that you are paying to constantly perform system maintenance are very expensive as well.

What if I told you that you could save money and be guaranteed 99.9% up-time along with a zero downtime for scheduled maintenance? If that doesn’t get your attention, then you probably have never really put enough thought into your IT infrastructure needs.

What about the costs of Disaster Recovery? Do you have a second Disaster Recovery location and isn’t that going to virtually double your licensing and hardware costs?

Three of the most important things to a company’s IT infrastructure are Reliability, Security and Scalability. If your e-mail server takes a dive, you start losing money for every second they are down due to lack of productivity. Not to mention the fact that it may affect your clients’ confidence. Your clients want to have the confidence that your business has the appropriate levels of security in place when handling their business needs. The scalability of the

solutions that you choose are equally important as your company grows. If you outgrow your current capabilities, you will be spending more money to build your infrastructure and most likely this will occur during a “Scheduled System Maintenance” window, again adding to the time that your company’s infrastructure is down.

How do you get out of this Venus Fly Trap?

The Answer is simple, harness the power of Google’s worldwide infrastructure. For as little as $5/month per user, you can guarantee that your employees will have e-mail wherever they can access the internet including their mobile devices.

So, let’s take a closer look at Google Apps, because this is not just about Exchange and how much you are spending just for e-mail, this is about your ability to scale all of the facets of your business.

Google Apps enables your company to have complete mobility. You will be able to collaborate with shared documents, calendars and storage. This means that if you need to open a new office, all you need is a data connection and a router to hand out IP addresses to your employees.

An added feature gives you complete control over your employees’ accounts allowing for Archiving, E-discovery and information governance allowing you to set retention policies. These features can keep your company prepared for litigation and compliance audits.

So many times, when companies choose to change their IT infrastructure, it causes anxiety among their employees until they are comfortable working with the changes. When using Google Apps, you will find that most employees will have ease making the change. Just because you changed how the back-end works, doesn’t mean that the user is going to have to change everything they do. For instance, users can still use Outlook as an e-mail client and fully utilize the calendar and contacts features. Of course, they can also use the web-mail interface through Gmail which they will likely be familiar with.


Check out more features of how Google Apps can help your business take control of your IT costs and ensure continued growth potential in the future – Google Apps Site


If you already have your own domain, you will need to make sure that you have access to the DNS management for your domain through the company that your registered your domain. The records that you will need to change are CNAME, MX and SRV.